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3. Performing the Exercise

3.1. Emergency Coordinators

3.1.1. Activating the team

Each Emergency Coordinator should activate his program on the morning of the SET according to the jurisdiction's documented activation plan. For the purpose of the SET, consider using secondary or tertiary activation methods.
For SET, the Emergency Coordinator will have outlined a set of objectives on ICS-202 and prepared at least a few assignments on ICS-204. The ICS-203 will serve as a guide for briefing the team. In an actual event, much of this will have to happen in the first few moments of the incident, so this preparation is a bit artificial. Nonetheless, it should help keep the exercise organized. Most ECs have not had a lot of practice with these forms, so preparing them ahead of time allows the EC to be better organized at the start of the exercise.

3.1.2. Executing the local exercise

During the SET, the local program will practice and test skills needed for the local jurisdiction. From time to time, an inject from the state may require some additional effort but, in general, this will be minor.
The EC should periodically review the ICS forms to see whether they need to be updated. Some, such as the check-in list, can smooth the execution of the exercise if easy access to MI-CIMS is available.
The EC should log, or arrange to have logged, any significant activity on MI-CIMS (refer to Section 3.1.4, “Reporting on MI-CIMS”). This year there is a score sheet involved, so the EC should track those items that may contribute to his score as the local scenario is executed.

3.1.3. Interfacing with the SEOC

As in previous years, the SEOC will interact directly with the NTS nets, and those nets will provide the conduit between the local jurisdiction and the SEOC. The DEC and NM will have worked out ahead of time frequencies, modes and schedules for interfacing with the nets.

3.1.4. Reporting on MI-CIMS

During the course of the exercise, there may be several of the ICS forms that should be updated. But the most significant board is the Activity Log. When you first open the Activity Log, there will be no records showing. Clicking on New Record will display a blank form (Figure 4, “Activity Log Entry”).
Activity Log Entry
Activity Log
Figure 4. Activity Log Entry

Most of the fields should be self-explanatory. At the bottom is a check box labeled Post to Statewide Shared Activities. For this exercise, that box should be checked.

Share Statewide Sparingly

      • Sharing your record statewide allows all users of the incident to view your record. While we want this for the SET, in a real incident you should be cautious about what you share.
You may have multiple records. You may have notes strictly for yourself which have no sharing boxes checked. Depending on your role, you may have other sharing boxes available. It may be helpful to group different topics into their own record. The Activity Log can be a very useful tool.
Once you have created a record, opening the Activity Log will show you all the records you have created.
Activity Log
Activity Log
Figure 5. Activity Log

Clicking the Update button on the record will open the same form as Figure 4, “Activity Log Entry”, but with the data already filled out, except for the Details (Figure 6, “Updating the Activity Log”).
Updating the Activity Log
Activity Log
Figure 6. Updating the Activity Log

Notice that under Record History is shown the previous contents of the Details section with a timestamp.
Entering new information in the Details section and saving the record will result in the Activity Log record now showing both entries, with the most recent at the top.
Activity Log
Activity Log
Figure 7. Activity Log

Any record you share statewide will appear on the Statewide Shared Activities board, interspersed with records from other agencies. Note that the date in the left, gray area is the date the record was initially created. Records will appear in the order in which they were updated, which is shown on the right.
Statewide Shared Activities
Activity Log
Figure 8. Statewide Shared Activities

If you wish to keep a copy of the log for your records, click on the Generate Report button, then on that board, Create PDF. This will give a more printer-friendly version of the log than clicking on Create PDF directly on the Activity Log.
The Emergency Coordinator should also consider the Station Status board. This gives a good overview of the stations on the air (Figure 9, “List of active stations”), as well as providing a way for the EC to schedule operators to man various facilities.
List of active stations
Station Status List
Figure 9. List of active stations

When creating a new record (Figure 10, “Updating the Station Status (1 of 2)”, the top section describes the facility to be manned. In the Station Status section are fields for frequency and a drop-down for mode.
The Situation Update is a place where any interesting events or changes of status can be recorded. Whenever the record is updated, this field is blank. Older entries are preserved in the Situation Update History, which behaves similarly to the Activity Log.
Updating the Station Status (1 of 2)
Updating Station Status
Figure 10. Updating the Station Status (1 of 2)

In Figure 11, “Updating the Station Status (2 of 2)” this behavior can be seen at the top of the figure, although the section heading has been cropped in this figure.
Updating the Station Status (2 of 2)
Updating Station Status
Figure 11. Updating the Station Status (2 of 2)

The lower portion of the board contains places to maintain personal information about up to three operators. The EC can plan for operators for different operational periods (Shift) and at the end of a shift can use the Up and Down buttons to move the operator scheduled for the next shift to the current shift.

3.1.5. Reporting to the Section

The EC should submit two reports following the SET; one emailed to the Section, and one to Headquarters. The Section report is a spreadsheet which may be found in the ares-mi Library under Exercise Documents.
The standard report to the League may be found on the ARRL web site, entitled "Form A" (link below).
Michigan Form A
Figure 12. Michigan Section Form A

Note that the first few lines of the Section report are identical to Form A. The EC may thus fill out the Michigan form and then transcribe the first 13 lines to ARRL Form A.

Report on time

      •   Your Section report must be sent to by October 31, 2014. Your Form A must be sent to by February 3, 2015.
ARRL Form A is a multi-page form and is not reproduced here.
The Michigan Form A may be downloaded from

For Official Use Only