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2. Preparation for the SET

2.1. Emergency Coordinators

2.1.1. Contacting Emergency Management

Well in advance of the SET the Emergency Coordinator should contact the local Emergency Management Coordinator (EMC) to discuss the skills that might be tested during the local SET activities. In addition, the EMC might be willing to participate, and/or have other agencies participate.
The District Emergency Coordinator should contact the Michigan State Police District Coordinator to advise them of the exercise and potentially have them observe or participate.

2.1.2. Interfacing with NTS

The local jurisdictions will need the assistance of their assigned NTS net (refer to Figure A.1, “Traffic Flow”) to contact the SEOC and potentially to assist with contacting other counties within the district. This contact should be made early so that the Net Manager can arrange appropriate liaison stations.

2.1.3. Contacting Other Agencies

Depending on local needs, it may be appropriate to invite other served agencies to participate in the local events. Consider not only Emergency Management, but also the Health Department, American Red Cross, Salvation Army and any other agencies active in a disaster.

2.1.4. Developing a local scenario

The injects from the SEOC, although they will be numerous, will typically only affect a few jurisdictions. As a result, the individual county will see only a few requests from the state. You should develop a local exercise, designed to practice those skills important in your jurisdiction.
Part of that local plan should be to test your activation and deployment procedures. The more realistic you can make your local scenario the more engaged your members will be.

2.1.5. Outlining the plan on MI-CIMS

While the jurisdiction's plan will likely contain a significant amount of prose and potentially many details, the other agencies only need to know a few specific details. To facilitate this, there are a number of ICS forms provided which are available on MI-CIMS.

Document plan September 28

      •   The emergency coordinator should plan to have the appropriate ICS forms available the week of September 28 (one week before SET).
To access the ICS forms, select Reference Info and then ICS Forms (Figure 1, “Accessing ICS forms in MI-CIMS”).
Accessing ICS forms in MI-CIMS
Figure 1. Accessing ICS forms in MI-CIMS

Clicking on a form name will display a (possibly empty) list of forms of that type which have already been filled out. Click the New Record button to create your new form.
All the forms shown will be for the current incident, TRN-2014-10-04 ARRL 2014 SET. When creating your form, start the Incident Name with the name of your jurisdiction as shown in Figure 2, “Start Incident Name with your County”.
Start Incident Name with your County
Incident Name Field in ICS-205A
Figure 2. Start Incident Name with your County

In this way you will be able to identify your form in the form list should you later want to refer to it, or update it (Figure 3, “List of various county forms”).
List of various county forms
List of forms
Figure 3. List of various county forms

You should make use of any forms that are appropriate for your situation. As a minimum you should use ICS-201 (Section B.1, “ICS-201 Incident Briefing”), ICS-202 (Section B.2, “ICS-202 Incident Objectives”), and ICS-204 (Section B.3, “ICS-204 Assignment List”). You may also find the following forms helpful: 211, 208, 205A, 216, 219-2, 205, 209, 215, and 203. The MI-CIMS Activity Log board should be used in lieu of the ICS-214 (refer to Section 3.1.4, “Reporting on MI-CIMS”).

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