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Simulated Emergency Test

SET14 SitMan

Situation Manual

Michigan Section

ARRL Michigan Section

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The 2014 Simulated Emergency Test is sponsored by The Michigan Section of the ARRL. This Situation Manual (SitMan) was produced with input, advice, and assistance from the 2014 Simulated Emergency Test Exercise Planning Team, which followed guidance set forth by the U.S. Department of Homeland Security (DHS) Homeland Security Exercise and Evaluation Program (HSEEP).
The 2014 Simulated Emergency Test Situation Manual (SitMan) provides exercise participants with all the necessary tools for their roles in the exercise. It is tangible evidence of Section's commitment to ensure public safety through collaborative partnerships that will prepare it to respond to any emergency.
The 2014 Simulated Emergency Test is an unclassified exercise. Control of exercise information is based on public sensitivity regarding the nature of the exercise rather than actual exercise content. Some exercise material is intended for the exclusive use of exercise planners, facilitators, and evaluators, but players may view other materials that are necessary to their performance. All exercise participants may view the SitMan.
All exercise participants should use appropriate guidelines to ensure proper control of information within their areas of expertise and protect this material in accordance with current jurisdictional directives. Public release of exercise materials to third parties is at the discretion of the DHS and the 2014 Simulated Emergency Test Exercise Planning Team.

1. Introduction
1.1. Background
1.2. Purpose
1.3. Scope
1.4. Target Capabilities
1.5. Exercise Design Objectives
1.6. Participants
1.7. Exercise Structure
1.8. Exercise Guidelines
1.9. Assumptions and Artificialities
2. Preparation for the SET
2.1. Emergency Coordinators
2.2. Net Managers
3. Performing the Exercise
3.1. Emergency Coordinators
3.2. Net Managers
4. Exercise Scenario
A. District to Net mapping
B. ICS Forms
B.1. ICS-201 Incident Briefing
B.2. ICS-202 Incident Objectives
B.3. ICS-204 Assignment List

1. Introduction


1.1. Background

Michigan is prone to bad weather, and in the Fall of 2013 and the Spring of 2014 we experienced more than our share. Extended severe cold weather damaged roads, caused water mains to freeze, and interrupted power around the state. That was followed by heavy rains which could not be absorbed by the frozen ground, resulting in widespread flooding. As the weather warmed, ice broke apart, collecting downstream into ice dams further aggravating the flooding.
Southeast Michigan, which suffered from the freeze, escaped much of the Spring flooding, only to be visited at the end of the summer by heavy rains resulting in widespread flooding in much of Wayne, Oakland and Macomb counties, and damage from Monroe to Saginaw.
We will always have weather events. We experienced several years in which those events were not serious or were localized. The past year has demonstrated that we cannot count on always being so fortunate.

1.2. Purpose

The purpose of this exercise is to provide participants with an opportunity to evaluate current response concepts, plans, and capabilities for a response to a widespread serious weather event in Michigan. The exercise will focus on local emergency responder command and control coordination, critical decisions, notifications, and planning necessary to save lives and protect public health and safety.

1.3. Scope

The exercise emphasizes the preparedness of the Section and the individual counties to provide auxiliary communications to served agencies in the event of a weather event which results in compromised infrastructure.
Unlike previous years, this year we will be making an attempt to improve our national score, as well as providing a framework which allows Emergency Coordinators and Net Managers to evaluate how well they are doing. This framework places additional emphasis on interaction with served agencies as well as operation under less than ideal conditions.
In addition, Emergency Coordinators and Net Managers will be asked to document their plans in the week before the SET on the appropriate ICS forms in MI-CIMS. Our served agencies are using MI-CIMS more and more frequently, and this is a key way of keeping them apprised of our status.

1.4. Target Capabilities

The National Planning Scenarios and establishment of the National Preparedness Priorities have steered the focus of homeland security toward a capabilities-based planning approach. Capabilities-based planning focuses on planning under uncertainty because the next danger or disaster can never be forecast with complete accuracy. Therefore, capabilities-based planning takes an all-hazards approach to planning and preparation that builds capabilities that can be applied to a wide variety of incidents. States and urban areas use capabilities-based planning to identify a baseline assessment of their homeland security efforts by comparing their current capabilities against the Target Capabilities List (TCL) and the critical tasks of the Universal Task List (UTL). This approach identifies gaps in current capabilities and focuses efforts on identifying and developing priority capabilities and tasks for the jurisdiction. These priority capabilities are articulated in the jurisdiction's Homeland Security Strategy and Multiyear Training and Exercise Plan, of which this exercise is a component.
The capabilities listed here have been selected by the SET 2014 Exercise Planning Team from the priority capabilities identified in Section's Multiyear Training and Exercise Plan. These capabilities provide the foundation for development of the exercise design objectives and scenario. The purpose of this exercise is to measure and validate performance of these capabilities and their associated critical tasks. The selected target capabilities (from Common Capabilities and Response) are:
  • Planning: Emergency Plans (ComA2.1.3)
  • Communications: Common Communications Standards (ComC1)
  • Response: Identify and mobilize personnel (ResB3a4.1)

1.5. Exercise Design Objectives

Exercise design objectives focus on improving understanding of a response concept, identifying opportunities or problems, and achieving a change in attitude. This exercise will focus on the following design objectives selected by the Exercise Planning Team:
  1. Resource Planning. Determine strengths and weaknesses in local plans for operator deployment, relief and support.
  2. Organizational Cooperation. Observe interaction and planning between and among ARPSC and public safety agencies.
  3. Response. Assess the ability of the section to adequately deploy.

1.6. Participants

Players. Players respond to the situation presented, based on expert knowledge of response procedures, current plans and procedures, and insights derived from training.
Observers. Observers using prepared Exercise Evaluation Guides observe the players responses, and attempt to find evidence of the players ability to respond to the scenario and execute against the common capabilities.
Facilitators. Facilitators provide situation updates and injects. They also provide additional information or resolve questions as required. Key Exercise Planning Team members also may assist with facilitation as subject matter experts (SMEs) during the drill.

1.7. Exercise Structure

This exercise will be a functional drill, assessing the Section, without actual participation by other agencies. However, local jurisdictions are encouraged to engage served agencies to the extent possible.
In accordance with Section plans, communication to and from the State Emergency Operations Center in Lansing will be via assigned NTS nets. Districts are expected to interface with the various nets in accordance with their own plans.
Injects will come from the SEOC, but may also come directly to counties and/or Districts from the exercise controllers. Districts and counties should ensure that the Section has up to date contact information so these injects may be delivered in a timely fashion.
Controllers will observe over the air behavior, but may also visit individual sites to assess, for example, available plans and procedures and operator support.
Districts should arrange with their respective Net Managers how messages to and from the SEOC will be delivered by/to the nets. Districts are encouraged to consider digital options (packet, Olivia, MT-63, etc.) for within-district delivery.
Individual Emergency Coordinators and Net Managers should consider using the opportunity to test skills required by their specific organizations.
Operating sites should be sure to have appropriate ICS forms on hand. Net Managers may also wish to have reference copies available.

Heavy MI-CIMS Use

      •   MI-CIMS includes those ICS forms of interest and will be used heavily. However there can be advantages to paper copies. Jurisdictions should consider printing blank copies from MI-CIMS to have available at key sites.

1.8. Exercise Guidelines

  1. It is each player's responsibility to attend to his own safety and the safety of his colleagues.
  2. It is the responsibility of each Emergency Coordinator, District Emergency Coordinator and Net Manager to submit the appropriate report to League headquarters and to the SEC at the conclusion of the drill.
  3. Each player should make his or her best decisions in the context of the scenario in keeping with the jurisdiction's written operating procedures.
  4. Leaders should expect that evaluators will be looking for evidence of progress against the Improvement Plan from SET 2013.

1.9. Assumptions and Artificialities

In any exercise, assumptions and artificialities may be necessary to complete play in the time allotted. During this exercise, the following apply:
  • The scenario is plausible, and events occur as they are presented.
  • There is no hidden agenda, and there are no trick questions.
  • All players receive information at the same time.
  • Timeframes are dramatically compressed

For Official Use Only