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SET 2013

Situation Manual

for the 2013 Simulated Emergency Test

John McDonough

Legal Notice

Copyright© 2013, The Michigan Section of the American Radio Relay League
The text of and illustrations in this document are licensed by the Michigan Section of the American Radio Relay League under a Creative Commons Attribution--Share Alike 3.0 Unported license ("CC-BY-SA"). An explanation of CC-BY-SA is available at The original authors of this document designate the Michigan Section of the American Radio Relay League as the "Attribution Party" for purposes of CC-BY-SA. In accordance with CC-BY-SA, if you distribute this document or an adaptation of it, you must provide the URL for the original version.
The Michigan Section, as the licensor of this document, waives the right to enforce, and agrees not to assert, Section 4d of CC-BY-SA to the fullest extent permitted by applicable law.
The ARRL Diamond and logo, the ARES logo and the ARPSC logo are registered trademarks of the American Radio Relay League in the United States and other countries.
All other trademarks are the property of their respective owners.
The 2013 Simulated Emergency Test is sponsored by The Michigan Section of the ARRL. This Situation Manual (SitMan) was produced with input, advice, and assistance from the 2013 Simulated Emergency Test Exercise Planning Team, which followed guidance set forth by the U.S. Department of Homeland Security (DHS) Homeland Security Exercise and Evaluation Program (HSEEP).
The 2013 Simulated Emergency Test Situation Manual (SitMan) provides exercise participants with all the necessary tools for their roles in the exercise. It is tangible evidence of Section's commitment to ensure public safety through collaborative partnerships that will prepare it to respond to any emergency.
The 2013 Simulated Emergency Test is an unclassified exercise. Control of exercise information is based on public sensitivity regarding the nature of the exercise rather than actual exercise content. Some exercise material is intended for the exclusive use of exercise planners, facilitators, and evaluators, but players may view other materials that are necessary to their performance. All exercise participants may view the SitMan.
All exercise participants should use appropriate guidelines to ensure proper control of information within their areas of expertise and protect this material in accordance with current jurisdictional directives. Public release of exercise materials to third parties is at the discretion of the DHS and the 2013 Simulated Emergency Test Exercise Planning Team.

1. Introduction
2. Objectives
2.1. MARS Interface
2.2. Leadership
2.3. Traffic Content
3. Exercise Conduct
4. Event List
A. Net Contacts
B. District to Net mapping
C. ICS-205 Communications Plan
D. ICS-214 Activity Log
E. ICS-216 Radio Requirements Worksheet
F. ARC 5739A Damage Assessment

1. Introduction

Each year on the first Saturday in October, the American Radio Relay League hosts a contest called the "Simulated Emergency Test" or SET. Michigan has long used this opportunity as a relatively complex exercise, rather than a contest, so the general "points getting" dimensions of SET are typically ignored.
Nevertheless, jurisdictions are still strongly encouraged to submit the SET report to the ARRL, and where possible, engage local served agencies.

2. Objectives

2.1. MARS Interface

For some time the Section has enlisted the assistance of MARS for various exercises, but rarely have the MARS circuits been exercised heavily. Perhaps more importantly, there has been no effort to build processes by which local jurisdictions might exploit MARS.
For this exercise, most traffic outbound from the SEOC will be transmitted via NTS circuits, much as has been done in the past. However, inbound traffic will be handled almost exclusively via MARS circuits.
NTS Net Managers and ARES District Emergency Coordinators have been advised ahead of time to develop circuits to allow the local jurisdictions to contact their nearest MARS representative to transfer messages. MARS members have been ordered to make their availability known to DECs. Since most counties are likely not within VHF range of their MARS station, it is expected that counties will need the assistance of their NTS nets to aid in passing traffic to MARS.

2.2. Leadership

Following the practice of previous exercises, the Net Managers and District Emergency Coordinators are given little guidance in how to execute their assigned task. In an actual event, the SEOC cannot manage everything that happens at the local level. Local leaders must make decisions based on their best available information.
Since each jurisdiction has different challenges, resources and capabilities, it is expected that each jurisdiction will come up with its unique solution to the challenges posed.

2.3. Traffic Content

As in previous exercises, participants should expect message traffic to be a mixture of radiograms and ICS forms. Other, non-ICS forms may be required.

3. Exercise Conduct

At 0800, the SEOC will transmit its ICS-214 outlining the events leading up to the exercise. This for will be transmitted using Olivia 1K/8. This is not our normal practice, however it has been chosen over 8/500 for the added speed. The form will be transmitted on 3584kHz center frequency. If the F2 critical frequency is above 6 at the time of the exercise, it will be re-transmitted on 7044kHz center.
Following the 214, a series of radiograms will be broadcast on 3563kHz. There will be an opportunity following the series of radiograms for fills, but the set will be sent automatically, so there will be no breaks between messages. Think of it as an ARRL Qualifying Run. Again, if the critical frequency is high, the broadcast will be repeated on 7068.
The same series of radiograms will then be sent via Olivia 8/500 (the normal mode) on 3584 center and possibly again on 7044.
Finally, the SEOC will stand by on 3932 to provide fills for any nets unable to receive the automated transmissions. All nets are encouraged to copy the CW or Olivia transmissions, however, since it will be fairly late when the radiotelephone session starts and this will put the served jurisdictions at a disadvantage.
The SEOC will provide additional injects as the exercise proceeds through RF as well as the public switched network. Nets should guard 3563, 3584, 3932 as appropriate for that net. Injects affecting the entire section will be transmitted first on 3563, then 3584 and finally 3932. Note, however, that the SEOC's 214, which gives valuable context, will only be updated on 3584 Olivia 8/1K.

4. Event List

October 5, 05:31 A.M.
The MSP duty officer is notified via MPSCS that Mackinac county has lost its 911 communications. The cause of the loss is not yet clear.
October 5, 05:48 A.M.
Presque Isle county looses public safety communications. There are reports of unusual weather.
October 5, 05:57 A.M.
The National Weather Service office at Marquette reports tornado-like radar features along the Lake Michigan shore, however conditions are not conducive to tornadoes.
October 5, 06:17 A.M.
Due to multiple counties loosing 911 communications, Governor Rick Snyder orders partial activation of the State Emergency Operations Center.
October 5, 06:28 A.M.
Muskegon county looses 911
October 5, 06:31 A.M.
Huron county looses 911
October 5, 06:49 A.M.
The National Weather Service office at Grand Rapids reports unusual radar signatures along the Lake Michigan shore, not unlike those observed by NWS/MQT.
October 5, 06:58 A.M.
Because of the unexplained and increasing nature of events around the state, Captain Chris Kelenske determines that a full activation of the SEOC is called for.
October 5, 07:09 A.M.
Saint Clair county looses 911
October 5, 07:20 A.M.
Director Kelenske declares the SEOC operational
October 5, 07:41 A.M.
The Michigan State Police is unable to contact Presque Isle county via MPSCS
October 5, 07:58 A.M.
Berrien county looses 911
October 5, 08:00 A.M.
The State Emergency Operations Center, KD8MTL, broadcasts situation information to the Section.

A. Net Contacts

Net Manager WA8IAL Jack Wisswasser Served district NWS will not be participating in this exercise.
Net Manager WB8TQZ Mike Horn (989) 734-4956. DEC5 KB8FQJ Carl Flickinger (269) 312-2121.
Net Manager KB8RCR (acting) Ryan Lughermo. DEC3 N8OSL Joe Tuscher (810) 908-3089.
Net Manager N8CAM (acting) Cameron Thurston 989-632-3358 or 989-390-7984. DEC7 WA8RLI 'Red' Duggan (586) 413-2831.
Net Manager AC8AR Jean Young 231-893-3341. DEC6 N8JSN Jeffrey Nawrot (616) 723-0917.
Net Manager K8AE Anne Travis 313-563-0177. DEC1 K8YZA Joseph Pullen (517) 260-1185.
Net Manager KD8QPF Brad Maney 734 731 0597. DEC2 WF5X Randy Love 248-343-8567.
Net Manager WA8DHB Aileen Gagnon. DEC8 KG8NK Lou Gembolis (906) 458-5152.

B. District to Net mapping

Traffic Flow
Traffic Flow
Figure B.1. Traffic Flow

Note: For this exercise, most traffic inbound to the SEOC will be routed through MARS. Outbound traffic will, by and large, follow the above diagram.

C. ICS-205 Communications Plan

ICS-205 Communications Plan
Communications Plan
Figure C.1. ICS-205 Communications Plan

D. ICS-214 Activity Log

ICS-214 Activity Log
Unit Log
Figure D.1. ICS-214 Activity Log

E. ICS-216 Radio Requirements Worksheet

ICS-216 Radio Requirements Worksheet
Figure E.1. ICS-216 Radio Requirements Worksheet

F. ARC 5739A Damage Assessment

American red Cross 5739A Damage Assessment
Damage Assessment
Figure F.1. American red Cross 5739A Damage Assessment

For Official Use Only